Running​‍​‌‍​‍‌​‍​‌‍​‍‌ a business in India via a Private Limited Company compliance gives you lots of benefits, such as better structure, credibility, and scalability. However, along with these benefits comes an important obligation - the compliance of the private limited company must be done in time and accurately. Regardless of whether you are a startup, a business that is growing, or an established company, it is necessary to comply with the mandatory legal filings if you want to be free from any penalty, maintain transparency, and keep your company in “active” status under the Ministry of Corporate Affairs (MCA).

This guide elaborates on all the major compliance requirements, timelines, ROC obligations, documents, costs, penalties, and best practices so that you are never behind in your work. The goal is to offer educational, evergreen, and valuable pieces of information that are in line with the latest rules and regulations.

Why Compliance Matters for a Pvt Ltd Company

Any company that is registered under the Companies Act, 2013, has to comply with a certain set of well-organised legal rules that are well-organized. The regulations are meant to ensure good governance, financial accuracy, accountability, and lawful operation all over India.

Failure to comply may result in:

:- Heavy monetary penalties

:- Disqualification of directors

:- Legal notices from MCA

:- Strike-off of the company

Timely compliance for pvt ltd company is also a great help in gaining and keeping investor trust, banking credibility, and smooth operational functioning when considered from a long-term growth point of view.

Key Annual Compliance Requirements

The annual compliance for private limited company is probably one of the most important duties of any incorporated business. These compliance activities are obligatory, and it is a must to finish them every financial year, no matter the business turnover, profit, or activity level.

The main annual filings are:

1. Appointment of Auditor (Form ADT-1)

A statutory auditor has to be appointed by every company within 30 days from the date of its incorporation. The appointment is valid for the next 5 years unless the auditor is changed before the end of this period.

2. Maintenance of Statutory Registers

Companies are obligated to keep updated records, such as:

:- Register of members
:- Register of charges
:- Register of share transfers
:- Register of directors

These are the primary documents during audits and inspections.

3. Holding of Board Meetings

At least two board meetings should be held during every financial year, and there should be at least 90 days between the two.

4. Annual Return Filing (Form MGT-7/MGT-7A)

This includes information about the company such as the shareholding pattern, directors, changes and compliance status.

5. Filing of Financial Statements (Form AOC-4)

It is a must that companies present audited financial statements, which should contain:

:- Balance sheet
:- Profit & Loss Account
:- Director’s report
:- Auditor’s report

This is one of the most important filings of all businesses

6. Income Tax Return (ITR) Filing

Without any exception, every private limited company is obliged to file an Income Tax Return.

ROC Compliance Requirements

Registrar of Companies (ROC) filings are a must according to the Companies Act. These filings are what keep a company's legal status and have to be done before the deadlines. 

ROC compliance for private limited company is pointing to these must-do ROC filings:

:- Form MGT-7 / 7A for annual return
:- Form AOC-4 for financial statements
:- DIR-3 KYC for director KYC
:- Form ADT-1 for auditor appointment
:- Form DPT-3 for loans and deposits
:- Form MSME-1 for outstanding MSME dues

If a company fails to submit the ROC forms, it can face late fees of ₹100 for each day and each form without any upper limit.

List of Compliance for a Private Limited Company

Besides the annual filing, which is obligatory, a company is also required to follow several event-based compliances.

Typical instances are:

:- Change in directors
:- Transfer/allotment of shares
:- Change in registered office
:- Appointment/resignation of auditors
:- Resolutions passed in board meetings
:- Loan agreements executed
:- Modification of the charge on company assets

The event-based filings should be done within their respective timeframes.

FAQs

1. What are the annual compliance charges for private limited company?

It usually varies from ₹15,000 to ₹40,000 per year, depending on the number of filings, documentation, and professional support needed.

2. What is annual compliance for a Pvt Ltd company?

It includes mandatory filings such as MGT-7, AOC-4, ITR, auditor appointment, board meetings, and statutory register maintenance.

3. List of statutory compliance for private limited company?

Key compliances include ROC filings, auditor appointment, annual return, financial statements, ITR, statutory registers, MSME-1, and DPT-3.

4. What is ROC in private limited company?

ROC refers to the Registrar of Companies, the authority that regulates company filings, legal compliance, and annual statutory submissions.